Executive Assistant

Mission/ Core Function of the Job

The duty of the EA Enterprise Operations is to assist the GlobalConnect Chiefs and Common Managers and the remainder of the workforce with quite a lot of administrative duties to assist the day-to-day operations of the perform. The character of assist will embody, however isn’t restricted to occasion/assembly planning, expense processing, inner communications, journey and logistics preparations, administrative organisation for inner and exterior actions. The EA will assist and coordinate with the advertising and marketing workforce for GlobalConnect advertising and marketing actions.

 

Key Efficiency Areas: Core, important duties/outputs of the place (KPA’s)

The EA Enterprise Operations will probably be accountable to realize the next aims:

Diary administration, scheduling, and prioritisation for the GlobalConnect Chiefs and Common Managers:

– Allow the GlobalConnect Chiefs and Common Managers to steadiness their duties and maximise their effectiveness

– Assess the urgency and significance of conditions/ eventualities and take the suitable motion to find out the required degree of GlobalConnect Government involvement

– Diary administration – arrange and handle ad-hoc conferences for day-to-day operational necessities

– Coordinate and help with journey preparations (flights, lodging, transports, agendas, and all different logistics required to optimise the effectiveness of all individuals travelling

 

Administration:

– Accountable for all core and ad-hoc useful administrative duties for the GC Chiefs/GMs/respective allotted perform

– Help in scheduling, coordinating, and organising periodic useful conferences for the GC Chiefs/GMs/respective allotted perform

– Guarantee all related info is on the market and useful earlier than any conferences, assembly rooms are booked and properly outfitted for the conferences

– Handle the ordering, receiving and administration of workplace provides and stationery, catering and courier requests, and coordination with distributors as wanted

– Documenting and distributing minutes of assembly, as required

– Prepare, coordinate, and supply on-ground assist for multi-party occasions and conferences as relevant (involving Opcos/guests and many others)

 

Finance coordination and assist:

– Help the Buy Requisitions for all GlobalConnect associated purchases (mission associated, advertising and marketing, journey bookings), proactively guaranteeing approvals are obtained in a well timed method, and prices monitored (for journey bookings)

– Handle the completion, submission & following up of invoices and expense claims

– Buy and place orders for required workplace provides and different objects

 

Communication:

– Draft inner comms associated to MTN GlobalConnect enterprise achievements

– Put together and draft vital correspondence, displays, studies, and spreadsheets with consideration to element

– Acts as the general public relations consultant for GlobalConnect

– Help GlobalConnect advertising and marketing actions with the advertising and marketing workforce

 

Strategic doc and content material creation:

– Create high-level paperwork translating enterprise wants into useful displays

– Create content material and evaluation to assist strategic intent

– Create and preserve benchmarks to higher perceive and enhance areas of GlobalConnect

– Help and assist and supply enter and by conducting evaluations on supplies, displays, and communications

– Analyse, collect, and summarise enterprise and market info

 

Position Dependencies

– Energetic assist from the GlobalConnect Chiefs and Common Managers

– Deep understanding of the MTN GlobalConnect enterprise technique

– Deep understanding of MTN GlobalConnect advertising and marketing technique and wishes

Administration of senior stakeholders

Job Necessities (Schooling, Expertise, and Competencies)

Schooling:

– Tutorial Diploma or Diploma in Administration

– English (different languages a bonus)

Expertise:

– Minimal 5 years of Administrative Expertise

– Work throughout various cultures and geographies

– Confirmed observe document of execution and managing competing duties and calls for

Competencies:

– Sturdy work ethic, Finisher-Completer, Self-starter

– Enterprise Acumen, Drawback Fixing, Info processing, Influencing others

– Information interpretation, Judgement, Steady enchancment, Reporting, Summarising

– Poise, tact, and diplomacy

-Get it finished, Communication, Modern, Agile, Accountable