Executive Secretary

Job Purpose

Effectively help the Divisional Head in his/her day-to-day official work and carry out and observe excessive requirements of secretarial expertise in an effort to fulfill the organizational aims. Sturdy analytical expertise required.

Obligations

Perform the whole secretarial work required by the Divisional Head in an environment friendly method to make sure the graceful operating of the division.
Establishes and maintains confidential information involved with personnel and/or coverage issues; information actions taken on delicate points, and is liable for releasing info to approved events.
Arranges schedule of appointments for the Divisional Head, exercising discretion in committing Divisional Head’s time and in referring caller or customer to a different applicable supply of data or service.
Compile and kind main stories incorporating info from number of sources.
Set up, keep and replace a submitting system which ensures that documentation is definitely accessible.
Take dictation from supervisor; prepares paperwork from notes, typed copy, tough drafts, oral directions, memos, transcripts of minutes and stories.
Keep a powerful comply with up on pending issues and coordinate with the involved folks in an effort to get the issues achieved as desired.
Below the supervision of the Divisional Head, keep and replace the Divisional High quality Handbook.
Prepare on request, appointments, visits and journey preparations for the Divisional Head in order that his/her time is used successfully.
Apply the High quality Coverage and High quality System established in accordance with ISO 9001: 2000 worldwide requirements and execute all obligations in keeping with the division work procedures whereas reflecting EKFC High quality Coverage.

Abilities and Expertise

Minimal Qualification: Larger Secondary Certificates Qualification or equal qualification

Abilities:

Wonderful expertise in Microsoft Workplace (Phrase, Excel, PowerPoint)
Sturdy Analytical expertise required for compiling and analysing advanced stories
Presentation design expertise required
Diary Administration and prioritising conferences on a requirement foundation